Data Privacy
Privacy Policy
At Rudiment Labs, we value your privacy and are committed to protecting your personal information. This privacy policy explains how we collect, use, and safeguard your data.
Last Updated: March 29, 2024
Our Privacy Commitment
Rudiment Labs ("Rudiment," "we," "us," or "our") respects your privacy and is committed to protecting the personal information you share with us. This Privacy Policy describes how we collect, use, and disclose information when you interact with our website, participate in our research, or engage with our services.
By using our website or providing us with your information, you consent to the practices described in this Privacy Policy. We may update this policy periodically to reflect changes in our practices or legal requirements, and we encourage you to review it whenever you interact with us.
Information We Collect
Personal Information
We may collect the following types of personal information:
- Contact information (name, email address, phone number, mailing address)
- Professional information (job title, institution, academic background)
- Account credentials if you create an account with us
- Communication preferences and history of interactions with us
- Information you provide when completing forms, surveys, or applications
Research Data
For participants in our research studies:
- De-identified health information and medical data
- Survey responses and research questionnaire data
- Informed consent documentation
- Demographic information relevant to research purposes
All research data is collected in accordance with IRB-approved protocols and applicable regulations.
Automatically Collected Information
When you visit our website, we may automatically collect:
- IP address and device information
- Browser type and operating system
- Pages visited and actions taken on our website
- Referring websites and search terms
- Time and duration of visits
How We Use Your Information
We use the information we collect for the following purposes:
Providing and Improving Our Services
- Responding to your inquiries and requests
- Processing applications for collaboration, employment, or participation in our programs
- Conducting and administering research studies
- Improving our website functionality and user experience
- Developing and enhancing our services and research approaches
Communications
- Sending administrative notices and updates about our services
- Providing information about research opportunities and findings
- Sharing newsletters, event invitations, and educational content
- Responding to your questions and feedback
Research and Analysis
- Conducting scientific research in accordance with ethical guidelines
- Creating de-identified, aggregated datasets for analysis
- Generating insights to advance cancer research and treatment
- Publishing research findings in scientific journals and presentations
Legal and Operational Purposes
- Ensuring compliance with applicable laws and regulations
- Protecting our rights, privacy, safety, and property
- Preventing, detecting, and investigating fraud or security issues
- Fulfilling our contractual obligations
Data Sharing and Disclosure
We may share your information with the following parties:
Research Collaborators
We may share de-identified research data with academic and clinical collaborators for specific research projects. All collaborators are bound by data use agreements and must adhere to strict ethical guidelines.
Service Providers
We engage third-party service providers to perform functions on our behalf, such as website hosting, data analysis, payment processing, and customer service. These providers have access to personal information needed to perform their functions but are contractually obligated to maintain its confidentiality.
Legal Requirements
We may disclose information if required to do so by law or in response to valid requests by public authorities (e.g., a court or government agency). We may also disclose information if we believe disclosure is necessary to protect our rights, comply with a judicial proceeding, or respond to a legal request.
With Your Consent
We may share your information with third parties when you have provided your consent to do so, such as when you choose to participate in a collaborative research study or grant program.
We do not sell personal information to third parties for marketing or commercial purposes.
Data Security
We implement appropriate technical, administrative, and physical safeguards to protect your personal information against unauthorized access, disclosure, alteration, or destruction. Our security measures include:
- Encryption of sensitive data in transit and at rest
- Access controls and authentication mechanisms
- Regular security assessments and vulnerability testing
- Employee training on data protection and security practices
- Physical security measures at our facilities
While we strive to protect your information, no method of transmission over the Internet or electronic storage is 100% secure. Therefore, we cannot guarantee absolute security. If you have reason to believe that your interaction with us is no longer secure, please contact us immediately.
Data Retention
We retain personal information for as long as necessary to fulfill the purposes for which it was collected, including for the purposes of satisfying any legal, regulatory, accounting, or reporting requirements.
For research data, retention periods are determined by research protocols, applicable regulations, and institutional policies. Research data may be retained for extended periods to ensure scientific validity and reproducibility.
When determining the appropriate retention period, we consider the amount, nature, and sensitivity of the information, the potential risk of harm from unauthorized use or disclosure, and the purposes for which we process the data.
Your Rights and Choices
Depending on your location, you may have certain rights regarding your personal information, which may include:
- Access: You may request access to the personal information we hold about you.
- Correction: You may request that we correct inaccurate or incomplete information.
- Deletion: In certain circumstances, you may request the deletion of your personal information.
- Restriction: You may request that we restrict the processing of your information.
- Portability: You may request to receive your information in a structured, commonly used format.
- Objection: You may object to our processing of your information for certain purposes.
- Withdrawal of Consent: Where processing is based on consent, you may withdraw that consent at any time.
To exercise these rights, please contact us using the information provided in the "Contact Us" section below. We may need to verify your identity before responding to your request.
Please note that for research participants, certain rights may be limited to comply with research protocols, scientific standards, and legal obligations. We will explain any limitations when responding to your request.
International Data Transfers
We are based in the United States, and the information we collect may be stored and processed in the United States and other countries. If you are located in a region with laws governing data collection and transfer, please note that your information may be transferred to, stored, and processed in countries that may not have the same data protection laws as your jurisdiction.
When we transfer personal information across borders, we take appropriate safeguards to ensure that your information receives an adequate level of protection, regardless of where it is processed. These safeguards may include data protection agreements and contractual measures with our service providers and partners.
Children's Privacy
Our website and services are not directed to individuals under the age of 16, and we do not knowingly collect personal information from children. If we learn that we have collected personal information from a child under 16, we will take steps to delete that information as soon as possible.
If you believe that we might have any information from or about a child under 16, please contact us using the information provided in the "Contact Us" section.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, technologies, legal requirements, or other factors. We will notify you of any material changes by posting the updated policy on our website and updating the "Last Updated" date at the top of this policy.
We encourage you to review this Privacy Policy periodically to stay informed about our data practices. Your continued use of our website or services after the revised policy has been posted constitutes your acceptance of the changes.
Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us at:
Rudiment Labs
100 Research Way
Cambridge, MA 02142
United States
Email: privacy@rudiment-institute.org
Phone: +1 (617) 555-0123
We will respond to your inquiry as soon as possible and within the timeframe required by applicable law.
Have Questions About Our Privacy Practices?
Our team is committed to transparency and is ready to address any concerns you may have about how we handle your information.
Contact Our Privacy Team